56.

57.

58.

59.

60.

61.

Which among the following statement/s is/are right related to professional qualities of a
Secretary?

1. Should have sufficient Educational qualification

11. Should be conversant with the current commercial, economic, industrial and political
affairs

111. Proficiency in Secretarial practice
IV. Should be conversant in Office Management
(A) Land IV (B) 11೩೧6111
(C) and III (D) Allof the above

Who is administrative officer of an embassy?
(^) Secretary (B) Ambassador
(C) High Commissioner (D) None of the above

“Tt contains information on operating office systems and procedures, methods and routines,

executive decisions, organisational policies etc”. This statement is merely connected to which
fact is given below:

(^) Policies (B) Office Manual

(C) Office Procedure (D) Office Memorandum

The chart shows the organisation structure in the form of a Pyramid. The line of authority is
shown clearly in such charts, ranging from the top to the bottom level in a vertical line. This
is called:

(^) Circular chart (B) Master chart
(C) Horizontal chart (D) Vertical chart

Which among the following point/s is/are not a step of form designing?

I. Listing the information to be collected in form design

11. Determining the order in which these items should appear in the form
111. The preparation of rough layout and original form

IV. Preparation of a forms register

«^ (B) Hand Ill
(0 1 (60) 1४

Franking machine is used to :
(A) Used for printing address on envelopes
(B) This machine dampers and seals the flaps of the envelope
(C) This machine is used to weigh the letters, envelopes and packets
(D) It is hired from a post office to print stamp of letters

13 236/2023
[P.T.0.]